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HIPAA Compliance | HIPAA Compliant Company| COBAIT

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One of the Leading Companies that helps achieve HIPAA Compliance

HIPAA Compliant Services and Solutions

HIPAA Compliant Backup Services

Mitigate Risks to Your Healthcare Business and reach HIPAA Compliance with our Solutions and Services

How we help reach HIPAA compliance

COBAIT’s HIPAA compliance services and solutions help businesses protect sensitive healthcare information and avoid costly penalties for non-compliance.

With our expertise and guidance, you can safeguard your clients’ data and maintain their trust while staying compliant with federal regulations.

HIPAA Compliance is a critical aspect of healthcare clients’ operations, and it involves ensuring the confidentiality, integrity, and availability of Electronic Protected Health Information (ePHI).

To meet these requirements, healthcare clients must conduct regular risk assessments and implement a comprehensive compliance program. Compliance software like BizTRAQ is a valuable tool for tracking and managing HIPAA compliance, and it can help identify areas of weakness that may lead to a data breach.

Utilizing cloud computing platforms can provide HIPAA compliant storage options. HIPAA compliance consultants can also assist healthcare clients with developing and implementing HIPAA compliant policies and procedures to ensure compliance with the regulations.

By partnering with experienced HIPAA compliance consultants like COBAIT and utilizing appropriate compliance software, healthcare clients can maintain a strong HIPAA compliance program and protect the privacy and security of their ePHI.

How we deal with HIPAA Compliance, Security Components, Services, and Solutions

Technical Safeguards for HIPAA Compliance

Controls on access to EHR

Use of audit logs to monitor users and other EHR activities

Measure that keep electronic patient data from improper changes

Secure, authorized electronic exchanges of patient information

Covered Under: Managed IT Services & BizTRAQ Business Management Software

Our HIPAA Compliant Solution BizTRAQ …. Learn More

Administrative Safeguards for HIPAA Compliance

Designated security officer

Workforce training and oversight

Controlling information access

Periodic security assessment

Covered Under: Managed IT Services & BizTRAQ Business Management Software

Physical Safeguards for HIPAA Compliance

Business Associate Agreements

Breach notification and associated policies

Covered Under: Managed IT Services & BizTRAQ Business Management Software

Policies and Procedures for HIPAA Compliance

Written policies and procedures to assure HIPAA security compliance

Security assessment and documentation

Covered Under: Managed IT Services & BizTRAQ Business Management Software

Organizational Requirements for HIPAA Compliance

Business Associate Agreements

Breach notification and associated policies

Covered Under: BizTRAQ Business Management Software

LOOK FOR THE HIPAA AWARE SEAL

COBAIT provides all Managed Healthcare partners a HIPAA Aware Seal after successfully performing the yearly HIPAA Audits.

If you’re looking for a reliable and secure way to backup your sensitive healthcare data, then it’s essential to choose a HIPAA compliant backup software. HIPAA compliance companies offer a range of services, including HIPAA consulting services, HIPAA compliance management software, and HIPAA compliance software vendors.

Additionally, IT companies and HIPAA managed service providers can help you implement HIPAA compliant backup solutions. When selecting a HIPAA compliance software vendor, it’s crucial to choose a reputable and trustworthy provider.

While free HIPAA compliance software may seem tempting, it’s essential to remember that compliance software companies invest significant resources to ensure their products are fully compliant with HIPAA regulations.

A HIPAA compliance company can help you navigate the complex world of healthcare data protection and ensure your organization stays compliant with all relevant regulations.

What’s covered under the audit?  Click here for details.

Learn about our HIPAA compliant software

Further reading: 7 Key Strategies for HIPAA Compliance in Healthcare in Houston

The Health Insurance Portability and Accountability Act

Frequently Asked Questions

What does HIPAA stand for?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104-191, was enacted on August 21, 1996. Sections 261 through 264 of HIPAA require the Secretary of HHS to publicize standards for the electronic exchange, privacy and security of health information.

What is HIPAA?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient's consent or knowledge.

What is a HIPAA violation?

The Health Insurance Portability and Accountability, or HIPAA, violations happen when the acquisition, access, use or disclosure of Protected Health Information (PHI) is done in a way that results in a significant personal risk of the patient.

Who is covered by HIPAA?

Covered entities are defined in the HIPAA rules as (1) health plans, (2) health care clearinghouses, and (3) health care providers who electronically transmit any health information in connection with transactions for which HHS has adopted standards.

What are 3 major things addressed in the HIPAA law?

The HIPAA rules and regulations consists of three major components, the HIPAA Privacy rules, Security rules, and Breach Notification rules.

What does HIPAA protect?

The HIPAA Privacy Rule establishes national standards to protect individuals' medical records and other individually identifiable health information (collectively defined as “protected health information”) and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically.

Why was HIPAA created?

HIPAA was created to “improve the portability and accountability of health insurance coverage” for employees between jobs.

When was HIPAA enacted?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104-191, was enacted on August 21, 1996.

Who is responsible for implementing and monitoring the HIPAA regulations?

The Department of Health and Human Services (HHS), Office for Civil Rights (OCR) is responsible for administering and enforcing these standards, in concert with its enforcement of the Privacy Rule, and may conduct complaint investigations and compliance reviews.

What is considered PHI under HIPAA?

PHI is health information in any form, including physical records, electronic records, or spoken information. Therefore, PHI includes health records, health histories, lab test results, and medical bills. Essentially, all health information is considered PHI when it includes individual identifiers.

How do you become HIPAA certified?

To become HIPAA certified you should take a HIPAA certification course, and there are many such courses available, both online and offline yet none are recognized by HHS as of 2015.  Online courses are particularly convenient because they can be taken when it suits you. You can also undergo HIPAA certification training in specific aspects of the Act ranging from an overall understanding of its general, requirements, to training in specific regulations encompassed by the Act, such as those appertaining to security, administration and auditing.

This helps train specialists who will ultimately be responsible for managing these aspects of HIPAA in their own health care units or organizations. It is not only organizations that are directly connected with HIPAA that should receive HIPAA certification training, but also those that do business with them.

What is a HIPAA form?

A HIPAA authorization form gives covered entities permission to use protected health information for purposes other than treatment, payment, or health care operations.

Can a non medical person violate HIPAA?

No, a non-medical person cannot be prosecuted for violating HIPAA. HIPAA applies only to healthcare providers; however, fiduciaries owe a duty of confidentiality.

Is Cause of Death a HIPAA violation?

Health-care providers are careful to avoid HIPAA's costly penalties for violations. After a patient dies and the family is notified, HIPAA forbids medical staff from disclosing the cause of death for 50 years afterward

How does someone file a HIPAA complaint?

Your complaint must: Be filed in writing by mail, fax, e-mail, or via the OCR Complaint Portal. Name the covered entity or business associate involved, and describe the acts or omissions, you believed violated the requirements of the Privacy, Security, or Breach Notification Rules.

Does HIPAA apply after death?

The HIPAA Privacy Rule requires that a deceased individual's PHI remain protected for 50 years following the date of the person's death.

What happens when you file a HIPAA complaint?

After the investigation, OCR will issue a letter with the results of the investigation. If it's found that you, the practitioner, did not comply with the HIPAA rules, then you must agree to 1) voluntarily comply with the rules, 2) take corrective action if necessary, and 3) agree to a resolution.

Does HIPAA apply to employers?

The HIPAA privacy rule applies to "covered entities", and even though employers are generally not covered entities, they are definitely affected by the rules applying to entities that are covered.

Does HIPAA apply to everyone?

HIPAA does not protect all health information. Nor does it apply to every person who may see or use health information. HIPAA only applies to covered entities and their business associates.

What are the consequences of violating HIPAA?

The minimum fine for willful violations of HIPAA Rules is $50,000. The maximum criminal penalty for a HIPAA violation by an individual is $250,000. Restitution may also need to be paid to the victims. In addition to the financial penalty, a jail term is likely for a criminal violation of HIPAA Rules.

What is the civil penalty for unknowingly violating HIPAA?

Civil penalties can be issued to any person who is discovered to have violated HIPAA Rules. The Office for Civil Rights can impose a penalty of $100 per violation of HIPAA when an employee was unaware that he/she was violating HIPAA Rules up to a maximum of $25,000 for repeat violations.

Is Dropbox HIPAA compliant?

Yes, Dropbox has informed that it is HIPAA compliant because it will sign a Business Associate Agreement (BAA). It also offers access control, allowing only authorized personnel to access ePHI, along with activity logs and audit controls to track PHI.

Is Microsoft Teams HIPAA compliant?

Microsoft Teams enables simple, secure collaboration and communication with chat, video, voice, and healthcare tools in a single hub that supports compliance with HIPAA, HITECH, and other regulations.

Is asking for a vaccine card a HIPAA violation?

Vaccination information is classed as PHI and is covered by the HIPAA Rules. However, HIPAA only applies to HIPAA-covered entities – healthcare providers, health plans, and healthcare clearinghouses – and their business associates. If an employer asks an employee to provide proof that they have been vaccinated in order to allow that individual to work without wearing a facemask, that is not a HIPAA violation as HIPAA does not apply to most employers.

What is HIPAA compliant hosting?

HIPAA hosting refers to website, application or data storage and hosting services that comply with the physical safeguard requirements of the HIPAA Security Rule. HIPAA hosting is an important part of the requirements needed for application developers to ensure HIPAA compliance of their solutions.

What is HIPAA compliant cloud hosting?

HIPAA-compliant cloud storage services are available which offer total protection for stored data, with robust access controls and strong encryption for data at rest and in transit to and from the storage server.

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COBAIT

9494 Southwest Fwy Suite #850, Houston, TX 77074, United States

Phone: (832) 709-0541

Sales: (832) 709-0541

Email: info@cobait.com

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Building 13, Road 4, Banani DOHS, Dhaka-1206, Bangladesh

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